Every supplier invoice, purchase order and paper form that enters your SMB has to be read, interpreted, then re-typed into a system. This manual entry is slow, costly and error-prone: swapped amounts, duplicate payments, misplaced documents. AI-powered data extraction fixes the problem at the source.
A manually processed invoice takes 5 to 15 minutes; AI processes it in seconds. For an SMB receiving 200 invoices a month, that's 15 to 50 hours recovered every month.
AI reads amounts, dates, supplier numbers and taxes consistently, then validates totals automatically. Ambiguous cases are flagged for a human instead of being guessed.
Extracted data is pushed directly into your accounting software. No more piles of pending invoices: your financial reports reflect reality in real time.
Zenidata, an AI agency based in Quebec City, builds data extraction solutions tailored to the documents your SMB actually receives, whether they arrive by email, as PDFs or scanned:
Document processing is often the first step of a broader business process automation project: once the data is extracted, it can trigger approvals, payments or automatic follow-ups. Combine it with a business chatbot or AI agents to cover your whole operation.
Your invoices and documents arrive as they always have: by email, upload or scan. No change of habits for your suppliers or your customers.
The AI reads each document, identifies the important fields (amounts, dates, taxes, references) and structures the information, even when layouts vary from one supplier to the next.
Totals are checked, duplicates detected and uncertain cases sent to your team for approval. You always keep control over what enters your systems.
Validated data is sent automatically into your accounting software or ERP. Your entries are created without any manual re-typing.
Zenidata is an artificial intelligence agency based in Quebec City. We know the reality of local SMBs: bilingual invoices, GST/QST taxes, a wide variety of accounting software. Rather than a generic tool, we deliver a solution tuned to your real documents and connected to your existing systems, with measured results within the first weeks. Your documents are processed and hosted in Canada, in compliance with Law 25.
Your invoices and contracts contain sensitive information. That is why our document processing solutions are hosted on servers located in Canada and designed to comply with Law 25: controlled access, full logging and retention policies defined with you.
Every project is unique: the cost depends on document volume, variety and the systems to connect. As a guideline, most of our invoice and document processing projects range between CAD $4,000 and $25,000 depending on scope. A simple flow (e.g. supplier invoices into your accounting software) sits at the lower end; multi-document processing with automatic matching at the higher end. The free audit gives you a precise estimate before any commitment.
The most common are supplier invoices, purchase orders, delivery slips, forms, contracts, receipts and expense reports. The AI reads PDFs, email attachments and scanned documents, even when the layout varies from one supplier to the next.
On good-quality documents, extraction typically reaches 95 to 99% accuracy on key fields such as amounts and dates. Most importantly, ambiguous cases are automatically flagged to your team for validation instead of being guessed, which cuts data entry errors by up to 90% compared to manual processing.
Most projects range between CAD $4,000 and $25,000 depending on document volume, variety and the systems to connect. Every project is unique; our free audit gives you a precise estimate before any commitment.
Yes, that is the whole point: extracted data is sent automatically into your accounting software or ERP (QuickBooks, Sage, Acomba and others). If your software offers a connection interface, we can generally integrate with it.
Yes. Your documents are processed and hosted on servers located in Canada, with controlled access and full logging. Every solution is designed to comply with Law 25 on the protection of personal information.
The document is placed in a validation queue: a member of your team confirms or corrects the value in a few clicks, and the system learns from the correction. You keep control, and accuracy improves over time.
Book your free AI audit: bring a few typical invoices and, in 30 minutes, we assess together the time and errors your SMB can eliminate, with no commitment.
