You visit, you measure, you jot notes on your phone or on a scrap of paper. In the evening, all of that has to become a clean quote, go out, and then you have to remember to follow up with the client who never answered. The day on site comes first; the quote waits.
We have no statistic to quote you about quotes in Quebec, and we will not invent one. But you know what happens to a quote sent late, and to one that was never followed up.
Run the math on your own numbers: how many quotes you send in a month, what share you actually follow up on, and what an average contract is worth to you. That is the amount sleeping in your phone.
Five sub-tasks. The third one is the one always forgotten, and it is often where we start.
Your notes, your photos, your voice memo: the AI turns them into a structured draft quote, with your line items, your prices and your terms. You correct and approve; you do not start from a blank page.
The client receives a clean document in your brand, and the file moves to “awaiting reply”. You know what went out, and when.
No reply after the delay you set? A short, polite follow-up goes out. Then a second one, by your stages. It is the most frequently forgotten task, and it no longer costs you anything to do.
The visit to the site or to the client is confirmed the day before, with the address and the time window. A trip for nothing is time you do not bill.
The work is done, the invoice is out, and it waits. The reminder goes before the due date, then after, by your stages, with how to pay. If needed, the file comes back to you with the full history.
Here is how a day runs once the system is in place. Every step is labelled: done by the AI, or kept by you.
The day’s visits are confirmed with the clients. Cancellations come in before the truck rolls.
You visit, you measure, you dictate your notes. Nothing to type on site.
A draft quote is ready from your notes, with your line items and your prices.
You read it over, adjust a price, approve. The quote goes out.
Quotes with no reply move to the next follow-up stage. Overdue invoices get their reminder.
You may already work with quoting, invoicing or job-management software, and keep your books in Acomba, QuickBooks or Sage.
A connection is generally possible as soon as your software offers a connection interface; we verify this during the audit. We promise no integration before that check. If there is no interface, we look at exports, dropped files and assisted entry, and we tell you plainly what that changes for the project.
Data is hosted in Canada. When we hand over the system, you receive its Law 25 file: privacy impact assessment, processing register, list of subcontractors and the hosting region of every supplier.
Price range
CA$4,000 to CA$25,000
Timeline
First process in production in 2 to 6 weeks
A project runs between CA$4,000 and CA$25,000. A single process — quote follow-ups wired to your email, for instance: low end of the range. Quotes assembled from notes, per-item pricing, visit confirmations and invoice chasing, all tied to your software: high end.
The first process is in production in 2 to 6 weeks. We deliver one at a time, and you see the result before paying for the next.
Quotes and follow-ups go out by email and text. If your problem is the phone ringing while you are on a roof, that is a different job, and it has its own site.
Visit zenicall.caNo. It uses your line items and your prices exactly as you defined them, and assembles the document. If a line is missing or a price looks out of the ordinary, it flags it instead of guessing. You approve every quote before it goes out.
A photo of a handwritten note, a voice memo, a text you send yourself: those are valid inputs. The more consistent your notes, the better the draft. During the audit we start from your real notes, not from a made-up example.
A connection is generally possible as soon as your software offers a connection interface; we verify this during the audit. We promise no integration before that check. If there is no interface, we look at exports and dropped files, and we tell you plainly what that changes for the project.
Often more than for a large one. In a small crew, quotes and follow-ups rest on one person, and that person is on the job sites. A project at the low end of the range, on a single process, changes the week.
The first process is in production in 2 to 6 weeks. We start with whatever hurts most: often quote follow-ups, because they are entirely forgotten and they measure immediately.
The pages on this site that go with this one:
The free AI audit takes 30 minutes. We look at how you build a quote, how you follow up and what you let slide, then we tell you what to automate first and what it costs. No commitment.
Calling is the shortest path. By form or by email, we reply within 1 business day. The audit takes 30 minutes and commits you to nothing.